POST DESCRIPTION
SECTION 1
Position Information
| Position Title | Subgrants Assistant–Emergency |
| Position Grade | Salario Mensual: 33,394.16 HNL (no negociables) UG equivalente a G4 (Bajo confirmación de fondos en la operación OCHA) |
| Duty Station | San Pedro Sula |
| Position Number | |
| Job Family | Projects |
| Organizational Unit | |
| Is this a Regional, HQ, MAC, PAC, Liaison Office, or a Country Office based position? | CO |
| Position rated on | Pre-classified |
| Reports directly to | Project Coordinator |
| Number of Direct Reports | 0 |
SECTION 2
Organizational Context and Scope
| Under the overall supervision of the National Emergency Officer in Honduras and the direct supervision of the Project Coordinator, and in coordination with relevant units at the Country Office, the Subgrants Assistant–Emergency will support the planning, administration, and monitoring of sub-grants and implementing partners. This includes assisting in partner identification and selection processes, facilitating communication and coordination with implementing partners, supporting due diligence and compliance checks, maintaining accurate grant documentation, tracking implementation progress, and contributing to financial, monitoring and narrative reporting, ensuring alignment with donor and organizational requirements and the effective delivery of emergency response activities |
SECTION 3
Responsibilities and Accountabilities
- Elaborate periodic narrative and/or financial reports, as well as weekly updates and other requests of information.
- Follow-up on timely execution of the workplans estimated by implementing partners and monitor the completion of the results.
- Organize on a regular basis team meetings to review with project coordinators and implementing partners the planned progress against actual progress.
- Prepare up-to-date information on the subgrants activities to assist in the elaboration of communication materials, press notes, information inquiries from the donor.
- Participate in the recruitment process and supervision of implementing partner; monitor the work of contractors in accordance with IOM procedures and regulations.
- Maintain effective relationships with relevant stakeholders such as implementing partners, civil society organizations and private sector entities.
- Promote and facilitate a gender-based and human rights approach in all subgrantees implementation´s.
- Provide technical support t related to the organization and participation in Programme meetings, workshops, and seminars, promoting synergies and coordination between team units and country teams, including.
- Assist in organizing, logistics and coordination of meetings, official visits, conferences, workshops and events with donors, UN, international community, civil society, etc.
- Prepare and keep tracking of business correspondence, executive reports, meeting minutes and translating or interpreting when required.
- Undertake other duties that may be assigned which are commensurate to the position.
SECTION 4
Required Qualifications and Experience
EDUCATION
- University degree in in Administration, Economics, Social Sciences or a related field from an accredited academic institution with four years of relevant professional experience; or
- Master’s degree in the above fields will be an advantage.
EXPERIENCE
- Experience working with international cooperation and international humanitarian organizations
- Familiarity with financial and business administration and grants activities.
- Experience in liaising with civil society organizations, international organizations and the private sector
SKILLS
- • Strong partnership and stakeholder management skills, with the ability to build and maintain effective working relationships with implementing partners, support capacity-building efforts, and ensure compliance with organizational and donor requirements.
- Strong analytical, planning and people management skills. Ability to prepare clear and concise reports. Proficient in computer applications.
- Excellent communication skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking. Ability to work effectively and harmoniously with colleagues from varied cultures and professional background.
SECTION 5
Languages[1]
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in Spanish is required (oral and written).
DESIRABLE
Specify desirable language/s, for example:
Working knowledge of Arabic.
SECTION 6
Competencies[2]
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Choose a level.
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
CÓMO APLICAR:
Las personas interesadas deben enviar su CV y Carta de Motivación al correo: [email protected] indicando en el asunto del correo: Subgrants Assistant–Emergency (San Pedro Sula)
Fecha máxima para aplicar: 26 abril de 2026.